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Grants and Funding Guide: Home

Finding Grant Funding


Users and Profiles

If you are accessing Pivot-RP from within the IP range of a subscribing institution (TAMU-CC), you do not need a user account to search Pivot-RP or view results of funding opportunities.  However, you will need to register for an account to take advantage of powerful features such as saving searches and getting alerts.

To maintain a list of funding opportunities, enable alerts, and so forth, you must create a user account. To do this, you must have a valid email address at an affiliated member institution. See Creating an Account (Registering). All Pivot-RP users have a user account. Users with administrative privileges are known as administrators, or simply admins.

Ex Libris maintains over 3 million faculty profiles created and maintained by our Editorial Team. A profile is associated with an institution, published papers, and funding opportunities. It is expected and recommended that Pivot-RP users also have profiles. When you first log in to Pivot, you can either claim a profile as yours, if one already exists in Pivot, or you can create a new profile. You can manage your own profile, or you can designate one or more other users to manage your profile; these users are known as profile proxies or just proxies.

For information on personal data used in Pivot, including how to view and remove this data, see Managing Personal Data in Pivot.

Funding Search Tips

This page provides some tips to perform searches for funding opportunities in Pivot-RP. For the most precise searching uses the Advanced Search options.  For more details, see Searching for Funding Opportunities.

  • Entering terms in the Quick Search search box, searches across all fields in Pivot-RP including Title, abstract, sponsor name, deadline notes, eligibility information, keyword fields and more. This will search for the terms you enter across all text fields in each record.

  • Many grant sponsors do not mention specific kinds of research they will fund. Instead they state broader disciplines within which they will consider applications. Some research topics may not get any results in searching, but that does not necessarily mean there are no grants for which the project may be eligible. If this happens, try searching for grants in the broader field(s) within which your project falls. For example, a project to study zebra mussels may be eligible under a grant looking to fund projects in the broader fields of Biological Sciences, Marine Biology, or Environmental Biology, and so forth.

  • Use Truncation (Asterisk), Proximity Operators (pre/#, w/#), Exact Phrase Searching (Double Quotes), and Precedence (Parentheses) to give your search more flexibility. For example:

    • bas* returns items with words that start with bas, such as baseball and basket.

    • Lead* returns items such as leader or leadership.

    • (gene w/2 mouseor "mouse genome" – returns items that have the word gene within two words of mouse or that contain the exact phrase mouse genome.

  • Searches are case insensitive. Using either upper or lower case letters will yield the same result set.

  • With the exception of the hyphen, do not use punctuation marks (slashes, commas, etc.). Punctuation marks in most cases will retrieve erroneous results. This also applies to the Amount Field on the advanced search form. For monetary amounts, leave out any commas or periods. E.g.: $10,000 = 10000.  However, hyphens are important in Pivot-RP: searching Covid-19 will return different results than search Covid 19.

  • Do not use the articles a, an, or the. The search engine does not search for these.

  • You can search by the funder's opportunity ID (or Reference ID).  Just enter the Opp ID in the All Fields box (advanced search) or the Quick Search box.   However, do NOT use hyphens.  Example the ID  PAR-18-953 should be searched as just PAR18953.   Note that CFDA numbers can also be searched directly by using the advanced search form and selecting CFDA from the field pull down menu.

    • You can also search for the unique Pivot-RP assigned ID for every opportunity but that number should be in quotes. Example " 66962713-c3cd-44f2-be49-bbfc71465d6d"

  • Searching using the Keyword wheel or Keyword Search will find opportunities in Pivot-RP that have specifically been designated by Pivot-RP editors as being relevant to to any terms selected.  Keyword searches will provide highly relevant results.

  • Using the Search by Funder feature will allow you to search for opportunities from a specific funder or sponsor.  Selecting the All Funders option will bring up an AtoZ directory of all funders/sponsors with current opportunities in Pivot-RP.  The AtoZ funder directory can be browsed or searched.  If a funder in the directory is displayed as a highlighted link, selecting the funder name will return a search result showing all funding opportunities for that funder.

Advanced Search Form Features:

  • Use the Advanced Search Form to create more granular searches by included any parameter(s) and/or excluding parameters

  • Keywords 'Explode' function: Use this to expand your Keyword search. For example, if you are searching on the Keyword 'Education' and Explode it, the system will automatically search for all the more specific 'educational' terms under it in the Keyword hierarchy, such as 'Higher Education', 'Literacy', and so forth. For more details, see the Keyword section.

  • To select multiple terms from any pick list (for example: Sponsor Type, Citizenship, and so forth), select the check box to the left of each term.

Additional Notes about Proximity and Truncation:

  • The proximity operator is not guaranteed to return similar results when the order of terms are swapped. So  (lung w/4 cancer) is not guaranteed to return the same results as (cancer w/4 lung). In addition, stop words can also cause different results when the terms are swapped.

  • We do not support the use of truncation in combination with a proximity operator, so  (child* w/5 obes*) will not work.

Excluded Terms and Parameters:

  • At the bottom of the Advanced Search form you can exclude terms or parameters you do not want to see included in your results.  Use "Match Any Fields" to exclude records matching ANY of your selected criteria. This is similar to the Boolean operator OR (OR NOT). This is the default option and is used unless another option is selected.  If you want exclude only results that match a combined set of filters, select 'Match all.'

    • Example: Selecting Cybersecurity as a KEYWORD, selecting Private Foundation as the SPONSOR TYPE, and using 'Match any' will exclude all funding opportunities that have the keyword Cybersecurity, as well as all funding opportunities that are from private foundations (whether or not they have the keyword Cybersecurity or not).

Pivot Profile Search Tips

  • Pivot supports Boolean searching in the Profile area.  

AND - Shows results in which all search terms or phrases occur within the same faculty profile. Example: Entering 'rat AND brainstem' into the search field returns results with both the term 'rat' and the term 'brainstem'. 

Queries with multiple terms assume the presence of an AND operator between terms. For example, the search phrase 'crop insurance' is submitted as 'crop AND insurance' and 'stem cell research' is submitted as 'stem AND cell AND research' and only profiles containing all three terms will be returned.

OR - Shows results in which at least one of the search terms entered occurs within the same faculty profile. Example: Entering 'rat OR mouse' into the search field returns results with either the term 'rat' or the term 'mouse'.

NOT - Excludes results containing a specific keyword or phrase. Example: Entering 'rat NOT brainstem' in the search field returns results containing the term 'rat' but that do not contain the word 'brainstem'.

  • A phrase is a group of two or more terms that you'd like to keep together and in sequence during your search. Pivot supports the use of quotation marks to ensure that only results with the exact form of a phrase are returned. For example entering "stem cells" into the Keyword field will return only those Scholar Profiles with the keyword 'stem' immediately preceding the term 'cells'.
  • Grouping search terms with parentheses can be used to refine multi-term searches. Example: speech AND (voice OR treatment) will return people with a match to either 'speech AND voice' or 'speech AND treatment'.
  • Wildcard Searching within Pivot provides the broadest result set for certain types of keywords with variable endings. The Pivot wildcard is the asterisk symbol - * - and you can append it to the end of any term to return results containing that word root. Example: Entering 'creativ*' into the search field will return faculty profiles containing the terms 'creative', 'creativity', 'creativeness', and 'creatively'.

While wildcards are an effective means of expanding your results set to include various forms of a term, careful attention must be paid to irrelevant terms that could be introduced based on a wildcard term root. Example: Searching on 'ped*' for expertise in 'pediatrics' would also return results for 'pedals' or 'pedantic'. More relevant would be to use 'pediatr*' to also view results with 'pediatrician' or 'pediatrics'.

  • Use the community Filter by option located at left of the search results to view matching faculty within a single or multiple communities. To view results within a single community, either click on the linked community name or click in the check box preceding a community name and rerun your search. To select more than one community, click the check boxes beside selected community names.  Communities can be expanded whenever you see a    before the community name. This will allow you to view all the sub-communities that are organized hierarchically and select those of interest.

Scholarly Communication Librarian

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Alexa Hight
Bell Library, Room 115


Consider registering for an ORCID, to simplify applying for grants and allowing grant funders to identify you and your work as a researcher. Learn more.

Research Data Management

Most grant funders require a Data Management Plan (DMP). You can learn more about what to include in a DMP, and tools to help you write one. 

Finding Collaborators and Funding in PIVOT-RP